UBSCC All British Motorcar Show and Swap Meet Q & A:

Q - Why is this event so special?

A - Unlike any other all British gathering, this event is the only premier event to boast the largest show and swap meet in the State. Nowhere else can you find so many trophy classes, cars or swap vendors dedicated to all British marques. This event promotes the preservation of British cars by teaching our children how real cars looked and drove before the advent of power steering and computers.

Q - UBS who?

A - United British Sports Car Club of Sacramento sponsors this event every year. The generosity of our members who volunteer their time is what makes this show so successful. Meet fellow enthusiasts who love to get together for a wide variety of events throughout the year. Please stop by our club booth near registration for more information or peruse our web site for more details of our yearly activities and wanderings.  Each year we offer a Car Show Special where it only costs $15 to join the UBSCC.  This is available only to new members and does not include a name badge.

Participant's Choice Car Show

Q - I don't have a "show" car, should I enter anyway?

A - This is a Participant's Choice show which is comprised of daily drivers and climate controlled hot house flower cars. Therefore, the car show entrants will be the only ones permitted to vote for all cars within each car class. Anyone could go home with a trophy, so don't feel intimidated by the condition of your car. This is also a great way to network with car owners of your same marque. Moreover, you can't get the coveted goodie bag, if you don't register.

Q - What vehicles are allowed in the motorcar show?

A - Any operational British sedan or convertible car or truck is allowed to enter this event. There is no age limit for the vehicle. We also do not define what "British" means. If a significant portion of the car is built in England or British ruled country, you may enter this event. As long as you pay the entry fee, you may enter the motorcar show. The only exception is we no longer accept motorcycle entries.

Q - I have two cars that I want to show, how much do I owe?

A - The cost is $25.00 per car if you pay by the May 6th deadline or $35.00 per car on the day of the show. (That's either $50.00 or $70.00, depending on how prompt you are!)

Q - What does "Participants’ Choice" mean?

A - Only car show participants will receive a ballot. Participants will vote for all cars by class. First, Second and Third place trophies will be awarded to the cars receiving the most votes in each class. Classes are set when three like cars, excluding the Winners' Circle cars, are pre-registered.

Q - What is "Judge’s Choice?

A – A very small panel of judges has been asked to pick their favorite car from the entire field of entries.

Q - How are car classes set?

A - During pre-registration, like cars are counted and sorted. When pre-registrations for three or more of the same marque are received, not including the Winners' Circle entries, we set a trophy class.  If we receive less than three entries for a marque, those cars go into “British Specialty – Open” or “British Specialty – Closed”.  The deadline for pre-registration is May 6th.

Q - One year my Rolls Royce was in the same class as a Land Rover. What's up with that?

A - That means we didn't have three early entries for Rolls or Rovers to set their own trophy class.  Get two of your friends to pre-register their like cars so you can have a trophy class and a chance at a trophy.

Q - I want my car in a trophy class.  How do I make sure a class is set?

A - There are two ways to accomplish this goal.  If you are an individual, you are welcome to pay for three entries ($75.00) to set a class by the pre-registration date.  (Remember, trophy classes are set by pre-registration, so this is critical!)  If you are a business, you are welcome to sponsor a class and have your name on the class sign for a fee of $150.00.  Your name will also be listed in our main directory as a class sponsor.  Otherwise, get your friends to pre-register their like cars so we can set the trophy class.

Q - I pre-registered, how do I know what the classes will be?

A - An early list of trophy classes will be posted on our web site with the final list posted once pre-registration closes.  Check the site and bug your friends to pre-register if you don't see the class you want!  Remember, the deadline to pre-register is May 6th.

Q - What is the Winners' Circle?

A - The First Place winner of each trophy class from last year’s show is placed in the Winners' Circle to compete against the other First Place winners. The top three cars to receive the most votes in this class will win awards.  Next year, all cars in this class will rotate back to the general field to be replaced by this year's First Place winners.

Q - I won First place in my class last year, what do I do now?

A - You will receive a special invitation in the mail to join the Winners' Circle for the current year.  Tell the gate you are in the Winners' Circle and show them your invitation, so you may be directed to the Winners' Circle parking.  Entry fees are the same for this class as all others: $25.00 by May 6th or $35.00 on the day of the event. 

Q - I pre-registered but was unable to bring my car.  May I still get my participant's bag?

A - Yes, if you attend the day of the show, please visit the registration booth and tell them you didn't bring your car, but still want your bag.  After the day of the event, all remaining bags become the property of UBSCC.

Q - I prepaid for a commemorative T-shirt (or sweatshirt), but didn't attend; can I still get my shirt?

A - We can mail prepaid T-shirts and sweatshirts to anyone who provides the cost of postage.  Please email our regalia chairperson at regalia@ubscc.org for details.

Q - May I set up a canopy or trailer near my car on the show field?

A - Due to changing weather conditions, we do not allow canopies or umbrellas on the show field.  We do this to protect you and others from possible damage to your vehicle.  Due to parking constraints, we do not allow trailers on the show field.  There is plenty of space for trailers in the first parking lot after you turn off E. Gibson Road and before you pass through our entry gate.  All show cars must be unloaded in this parking lot and then placed on the show field.

Q - I don't like to leave my car alone.  May I set up a chair by it during the show?

A - We do not want to keep you from talking about your car with the wandering public, but please do not put your chair or items for display in the driving lanes where they might hinder access for other participants.  After all the cars have been placed on the field, feel free to spread out a little more. Just remember, others may decide to leave before you, so the driving lanes must again be passable later in the day.  Again, please wait until we have all the cars on the show field before spreading your belongings.

Q - I have a few extra parts I would like to unload. May I sell them at my show space?

A - No, we only have space for the cars on the show field.  You are welcome to purchase a swap space ($15 pre-registered, $20 day of event) and sell your items there.

Q - I just don't want to enter my car in the show.  Is there public parking?

A - Yes, public parking is available in the huge lot to the north of the fair grounds. Access to this lot from East Street is made via E. Gum Avenue.  If you drive a British car to the event, you really should enter it to take advantage of all the benefits.

Swap Meet

Q - I want to show my car, plus have a space in the swap meet. How much do I pay?

A – You will need to pay $15.00 for the swap space plus $25.00 for the show, if you pre-register by May 6th.  Alternatively, the cost the day of the event is $20 per swap space and $35 per car in the show.

Q - What will I find at the swap meet?

A - The swap meet consists of new and used parts from private and business vendors.  It is possible to find rare and common parts, tools, flyers, brochures, hats, pins, and shirts, not to mention complete cars and the people to work on them.  This is your opportunity to see everything in one venue.

Q - How big are the swap spaces?

A - Our Swap Director will help figure the size of your space.  However, the basic size for each entry is about two normal size car widths and one car length.  If you need extra space, more is available for an additional fee.

Q - I am selling my car; may I show it at this event?

A - Yes, pay the corresponding entry fee and you may park it in the swap area or on the show field.  If your car doesn’t run and you need to trailer it in, you may park on the swap field, if space allows, without unhitching.  Neither trailers nor non-functioning cars are allowed on our show field.

Directions

Q - Where the heck is Woodland?

A - Woodland is centrally located between the Bay Area and Sacramento in Yolo County.  The Yolo County Fairgrounds are located on East Street between E. Gum Avenue and E. Gibson Road, not far off Interstate 5.  If you are coming from the bay area on Interstate 80, take Highway 113 north to Woodland.

Q - I'll arrive on Saturday.  Are there places to lodge?

A - Yes, there are four motels/hotels in the Woodland area along with many restaurants.  The motels/hotels are Best Western Shadow Inn, Hampton Inn & Suites, Holiday Inn Express, and Motel6.  Check our web site for links to the various hotels and to see which ones are offering show specials.

Q - Is event parking available?

A – Free public parking is available in a lot off E. Gum Avenue, on the north side of the Yolo County Fairgrounds.  However, if you drive a British car, you really should enter it!

Registration

Q – I don’t have a registration form.  Where do I get one?

A – If you are reading this Q & A, then you are online at www.ubscc.org.  Go back to the UBSCC Car Show and Swap Meet page.  From there you may download a PDF copy of the printed flyer or a PDF mail-in form.  Alternately, you may complete the online registration which will cost a nominal transaction fee.

Q - How do I pay for my pre-registration entry?

A - Registrations completed by May 6th may be mailed with a check to UBSCC, P.O. Box 161974, Sacramento, CA 95816.  Your envelope must be postmarked by May 6th for your pre-registration to be valid.  You may also register online and pay by credit card.  See the online registration form for more details.

Q – May I pre-order car show regalia without entering the car show or swap meet?

A – Yes!  Make sure we have your name and address with your order.  When you come to the car show, visit the registration booth to pick up your pre-ordered items.

Q - May I register my British motorcycle?

A - Sorry, this event no longer allows motorcycle entries.

Q - Where do I get a dash plaque?

A - Dash plaques are available to the first 225 entries of the motorcar show only.  They are found in each participant's goodie bag.

Q - I didn't pre-register, what forms of payment will be accepted?

A - We are no longer able to accept checks on the day of the event. However, cash will be accepted. Credit card payment is only available through our web site during pre-registration.

Q - I pre-registered, what do I do on the day of the event?

A – You will be greeted at the “drive in” entry gate off E. Gibson Road by a volunteer who will check to make sure your car is on a list of all pre-registered entries.  Then you will be handed a class identification card to help our volunteers park your car in the appropriate class.  After you park your car, please take the class identification card to the registration booth, so you may collect your participant's bag of goodies.  Besides all the goodies from various businesses, be sure to locate your ballot and vote by 1:00 pm.

Q - How do I know you received my entry?

A - If you entered by the deadline and provided a legible email address, you will receive a confirmation email.  If you don't have email, feel free to call if you don't see your check cashed.  If you entered after the deadline, you will be contacted, told of the oversight, and asked to pay the full amount at the gate.  You may also check the list of pre-registered cars on this web site from time to time to see if your car class has been set.

Q - I didn't pre-register, what happens now?

A - Just show up!  The gates open at 7:00 am and registration closes at 11:00 am.  The fee at the gate is $35.00 per entry for show or $20.00 for swap.  At the gate your vehicle will be assessed to place it the most appropriate car class.  Park, take your class identification card and go to the registration booth to pick up your participant's bag of goodies.  You will be asked to fill out a registration flyer at this time.

Q - How do I get on future mailing lists for this event if I didn't participate?

A - The easiest way is to visit the registration booth and add your name and address to our mailing form. We will automatically notify you of our next event.  Rest assured, the information you provide will not be shared outside of United British Sports Car Club.  Alternately, feel free to email us at registration@ubscc.org  and we will make sure your name and address is added to our snail mail and email list.

Q - I don't have anything to show or sell, is there an entry fee?

A - No, public entry is free.  Please park in the lot off E. Gum Avenue.  Then, come in and enjoy viewing hundreds of beautiful British cars.  Don’t forget to spend some time wandering the aisles of the swap meet, too.

Goodie Bags

Q – How do I get a goodie bag?

A – Every car that is registered in the car show entitles its owner to a participant’s goodie bag.

Q – What is in the goodie bags?

A – Each goodie bag contains a ballot for the participants’ choice voting, a window placard for the car entered in the car show, a dash plaque (first 225 entries only), a car show booklet, a raffle ticket and a variety of product samples and information flyers.

Q – What’s in the car show booklet?

A – A list of all the pre-registered cars and their owners is included in the booklet.  You will also find a Schedule of Events, a Map of the venue, a List of Participating Businesses (including Food Vendors), a List of Donors and Represented Car Clubs and a List of Regalia Items.

Q – What’s the raffle ticket for?

A – This year we are raffling off 3 super items.  You must enter a car in the car show to participate and you must be present at the time of the raffle to qualify.

Q – What are these 3 super items?

A – Come to the car show to find out!

Voting

Q - What are the details on voting?

A – This is a Participants’ Choice car show, so only those who enter a car in the show are allowed to vote.  Voting for the car show will end at 1:00 pm with trophies awarded at 2:30.  Ballot boxes are located at the registration booth and at various other locations on the show field.  Look for the large Ballot Box signs.  Vote promptly so that all the ballots may be tallied quickly.

Q - Who can vote for the Participant's Choice awards?

A - Each participant of the car show will receive a ballot in his or her goodie bag from the registration booth.  These ballots allow each participant to vote for all cars in each individual class. The three cars that receive the most votes will win an award in each class, including the Winners' Circle.

Vendors

Q - Who will be at this event?

A - A variety of vendors in the swap area will sell everything from products to services. Many more vendors and businesses will also donate items to the silent auction or to the car show entry bags. We would appreciate it if you would thank them for participating in this event as it promotes the preservation of all British marques.

Q - I am a vendor that would like to participate. How much do I pay?

A - You work hard for your money, so we only charge $30.00 for businesses in the swap or food vending areas.  This is the same low price we have been charging for 15 years, so come out and meet a targeted group of car enthusiasts.

Q - I have a lot of stuff to display and don't want to do all the work on Sunday, what can I do?

A - We will allow business vendors to set up on Saturday as long as you notify us of your intent.  We will not take responsibility for any lost or stolen items, but this may be a viable option if you want to park in your space and come in earlier than the gate opens to begin laying out your goods.  The field is mostly secure and many club members stay the night in a camping area next to the field to be there bright and early in the morning.

Q - I would like to come in earlier than 7:00 am to set up my business space, may I?

A - Okay, but just because you asked so sweetly! Paying business vendors may come in earlier - donuts and coffee are appreciated by staff opening the gates for you!  If coming in Saturday doesn't work for you, then we will accommodate you within reason.  Volunteers are usually stumbling around by 6:00 am or so, so please let us know that you would like to come earlier with your pre-registration and we will wait for you at the gate.

Food

Q - Will food be available on site?

A - Yes, barbecue, Scottish fare, corn dogs, kettle corn, snow cones, coffee and drinks will be available from independent food vendors during the event.  Check our website for the names of the specific food providers.

Q - I would like to be a food vendor at your event.  How do I get involved?

A - As a courtesy, we do not allow vendors that sell duplicate items.  However, variety is the spice of life and we encourage interested parties to contact us.  For more information, contact registration@ubscc.org for more details.

Car Clubs

Q - I am involved in another British car club.  May we participate?

A - We at United British Sports Car Club believe that it is important to promote the continued interest in vintage and newer British cars.  This event draws people from all over California and many Western states, so sharing information about other clubs is a necessity to maintain our goal of preserving interests in British vehicles.  We do not compete with other clubs; we simply share a love for the sputter or rumble of our Little British Cars.  We will provide booth space to any British car club at no charge if you contact us before the event.  We need the time to lay out the field, so please, let us know that you intend to attend by the pre-registration deadline.  You may bring no larger than a 10 x 10 pop up canopy, but you must have a means of securing it to the ground.  No canopies are allowed in the show area.  Sorry, tables will no longer be provided, so bring your own.

Awards

Q - How do the awards work for the car show?

A - The top three cars in each class to receive the most votes will receive an award.  First, Second and Third place winners will receive a trophy.

Q - I had to leave before the end of the event.  How do I find out who won?

A - A full list of class winners will be posted on our web site after the event.  If you won an award, please contact us to coordinate delivery.

Q - Why does it take so long to hand out the trophies?

A - We are the only car show that sets trophy classes by the number of pre-registered vehicles. Each year our classes expand to simplify the grouping of vehicles. As the number of classes increases, so does the time it takes to tally the ballots.  You may help by promptly voting and turning in your ballot.  Or, we could do as other shows do and give out awards based on ugliest paint job or biggest oil slick; however, we prefer our method.

Silent Auction

Q - What will I find in the silent auction?

A - We have solicited a wide variety of car related and non-car related items for your enjoyment. Tables will be set up to view the many items available. The Silent Auction opens at 9 am, so place your bid and make sure you don't get outbid!  The tables are divided into two groups with different closing times (12:30 pm and 1:30 pm).  If you were outbid in the first group of tables, you may still have a chance to “win” an item from the second set of tables!

Q – How do I pay for the items I “won” in the Silent Auction?

A – Volunteers will collect payment for the items sold in the auction immediately after the closing times.  Cash and check payments are welcome. 

Car Show Regalia

Q – I would like to purchase a commemorative shirt from the car show.  How do I do this?

A –T-shirts, Ladies V-neck shirts, Polo shirts, Crew Neck sweatshirts and Zipped, hooded sweatshirts are available for pre-order.  Check out the size and color options on the pre-registration form and mail your order before the pre-registration closing date.  A limited selection will be available at the show, but your best chance to get the style, color and size you want is to pre-order and pick it up at the show.  Hey, you are coming anyway, right?!

Q – How do I figure out what color Pistachio is?

A – On this website (www.ubscc.org) you can view the shirt styles and colors by clicking on the link titled “See images of the shirt styles and color here”.  UBSCC assumes no responsibility for outdated monitors, color blindness or bad color coordination.  We attempt to choose shirt colors which are complimentary to the logo selected for the current year. 

Q – I’ve pre-ordered a shirt.  How do I get it?

A – If you pre-registered a car in the car show, your regalia items will be in your goodie bag.  If you did not pre-register a car in the show, you will need to visit the registration booth where your regalia will be awaiting your arrival.

Q – Can I still purchase commemorative regalia at the car show?

A – Yes, though not as large a variety of items will be available.  We usually only offer one or two colors of shirts in a limited number of styles and sizes, available on a first come, first purchased basis. 

Q – What else is available for sale at the regalia booth?

A – We have a number of UBSCC regalia items for sale, including shirts, jackets caps, visors, hats and car badges.  More colors of these items are available for order.  Shirts, sweatshirts and dash plaques from past car shows are also available on a limited, discounted basis.

Bathrooms

Q - Are there bathrooms on site?

A - Yes, there are two public facilities centrally located for your convenience.

Involvement

Q - This is a great event, how do I get involved?

A - This event couldn’t be what it is without the hard work and dedication from our volunteers.  We always welcome help and some unsolicited advice too!  If you would like to volunteer before the event, please contact our chairman at chairman@ubscc.org.  Alternately, when you’re at the show, please go to the United British Sports Car Club booth next to registration to find out how you may be more involved.

If you have questions, email the Chairman at Chairman@ubscc.org

Click HERE for Registration